Click here to view the MVP Travel and Expense policy

Q: What is the M’Powered Leaders Summit?

A: M’Powered is an event for hospital leaders to come together to learn more about MVP, our future goals and visions, and network with one another.

Q: When is the M’Powered Leaders Summit, where is it being hosted and who is invited?

A: MVP will be hosting the 2023 Summit in Orlando, FL at the Orlando World Center Marriott. The event will take place Sunday November 5th through Wednesday November 8th. The attendees for this event will Medical Directors, Hospital Directors and Practice Managers. 

Q: How do I know if I’m invited?

A: An attendee list was created by Home Office and Regional Leadership. Invitations were sent via email to the MVP inbox of all invited attendees the week of August 21st. Attendees must register to guarantee and lock in their attendance.

Q: How do I register?

A: Please register at the link included in your invitation email. You will receive a confirmation email once your registration has been submitted.

Q: What if I’m invited but can’t make those dates? Is virtual attendance an option?

A: Attendance is mandatory. If you were invited to the event but are unable to make the dates associated, please reach out to the MVP Events Team for awareness. Virtual attendance will not be offered at this time.

Q: Will CE sessions be included in the event agendas? Will the CE be RACE approved?

A: CE sessions will take place at the M’Powered Leaders Summit. The CE sessions will include both RACE and non RACE approved courses, we encourage you to attend sessions that best fit the needs of you or your hospital.

Q: What if I am not invited but want to attend?

A: If you did not receive an invitation but feel you should have, or if you have had a team member join or depart from MVP, please email the MVP Events Team.

Q: How do I book my travel?

A: Flights and hotel rooms will be covered by MVP for the event. Flights are to be booked by the traveler upon invitation and registration for the Summit and submitted for reimbursement via Concur. The MVP Events Team will handle and book your hotel room reservations on your behalf based on the check in and check out dates provided in registration. You will not need to contact the hotel regarding bookings.

Q: Do we have a travel booking code? Am I able to use my personal travel number?

A: You are welcome to use your personal travel number when booking your flight.

If booking with Delta, please utilize our MVP SkyBonus ID: US0117948. This allows MVP to earn points and employees can continue to earn their personal miles in the SkyMiles program.

Q: Who is covering the expenses of this trip?

A: Flights will be reimbursed by MVP for the M’Powered event.

Hotel room costs will be covered by MVP.

Hotel incidentals will be covered by attendees.

Q: How do I submit my travel expenses for reimbursement?

A:  Attendees will need to upload all their travel receipts into Concur for reimbursement following the event. When reporting an available expense, you will see a new field above the comment section labeled, “Event Attending”. Please allocate all expenses to the ‘M’Powered Leaders Summit’.

Q: When should I expect to arrive and depart?

A: MVP will cover flights to and from the Orlando Airport (MCO). You can arrive before or leave after the suggested dates and the flight will still be covered; however, the hotel will only be covered for the exact event dates. Encouraged arrival and departure times are as follows:

• Airport: Orlando (MCO)
• Arrival: Sunday, November 5th – any time prior to 4pm
• Departure: Wednesday, November 8th – any time after 2pm

 

Q: What if I cannot find a flight for the day and time I’m supposed to arrive?

A. Exceptions will be made for flights and hotels for hospitals flying into Orlando from West Coast/Alaska/PNW or any location with challenging travel hubs or logistics. Please send an email to the MVP Events Team with your requested arrival and departure date.

Q: When should volunteers and presenters arrive?

A. Volunteers and presenters are able to arrive on Saturday as opposed to Sunday to accommodate their schedules and shift times. Please send an email to the MVP Events Team with your requested arrival and departure date.

Q: Am I able to extend my trip and arrive OR depart later than the listed event dates?

A: Yes, flights will be covered before or after the suggested windows, however MVP will only cover flights to and from the Orlando Airport (MCO).  Hotel accommodations outside of the noted event dates will be the responsibility of the traveler. Transportation between the airport and hotel will only be provided and covered on the event start and end dates.

Q: Will I be reimbursed for mileage to and from the event if I choose to drive?

A: Mileage can be reimbursed via Concur for those traveling via personal vehicles.

•             MVP Travel Policy Verbiage - Any team member engaging in business using their personal vehicle will be eligible for business mileage reimbursement pursuant to the current IRS mileage rate, which updates frequently. Business mileage is the travel a team member incurs beyond normal commute mileage (from home to the office and home again) on a normal workday.

•             Please utilize this link to view the full policy – MVP Travel Expense Policy.

Q: Will I be paid to attend? How will payroll work?

A: Hourly team members will be compensated for their attendance at mandatory M’Powered event sessions. The Event Team will provide all attendees with a Payroll Team spreadsheet for hourly team members to record and submit event attendance time closer to the event. Processed hours will be provided directly to team members timesheets within Dayforce.

Q: Why do I need to provide my Employee ID number?

A: Your employee ID number helps both the payroll team and the M’Powered planning team to ensure you are being appropriately tracked for attendance. With differing full and shortened names, maiden names, etc. – we like to triple confirm you are in the system correctly. Your Employee ID number can be found in your ‘Profile’ within Dayforce.

Q: Is my spouse or family able to join me on this trip?

A: Spouses and family members will not be included in the event activities, meal headcounts or travel reimbursements.

Q: Will I have my own room? Am I able to share a room?

A: All attendees will have their own room at the summits. If you would like to share a room with another MVP team member you are welcome to, please note this in your registration form in the comment box and we will ensure you are paired together. Please only request a shared room if both parties are aware and note this in their registration.

Q: When will I receive more information such as the agenda and what I need to pack?

A: Additional event information including event agendas, dress code details, auto transportation recommendations, etc. will be circulated in the weeks prior to the event. If you have a specific question in the interim, please reach out to the MVP Events Team.

Q: Where do I go for help if my questions aren’t answered here?

A: If you have any questions regarding the M’Powered events please reach out to the MVP Events Team