M’Powered Leaders Summit 2024: Event FAQ 

 

General M’Powered Leadership Summit Details

 

Q: What is the M’Powered Leaders Summit? 

A: M’Powered is an event for hospital leaders to come together to learn more about MVP, our future goals and visions, and network with one another.  

 

Q: When is the M’Powered Leaders Summit, where is it being hosted and who is invited? 

A: MVP will be hosting the 2024 Summit in Dallas, TX at the Sheraton Dallas. The event will take place Sunday, November 17^th through Tuesday, November 19^th. The attendees for this event will be Medical Directors, Hospital Directors, and Practice Managers.   

 

Q: Will CE sessions be included in this years event agenda?

A: CE sessions will not take place at the M’Powered Leaders Summit this year.

 

Invitations & Registration

 

Q: How do I know if I’m invited? 

A: An attendee list was created by Home Office and Regional Leadership. Invitations were sent out to this list of attendees in mid-August. Attendees must register to guarantee and lock in their attendance. 

 

Q: How do I register? 

A: Please register at the link included in your invitation email. You will receive a confirmation email once your registration has been submitted. 

 

Q: What if I’m invited but can’t make those dates? Is virtual attendance an option? 

A: Attendance is mandatory. If you were invited to the event but are unable to make the dates associated, please reach out to the MVP Events Team for awareness. Virtual attendance will not be offered at this time.  

  

Q: What if I am not invited but want to attend? 

A: If you did not receive an invitation but feel you should have, or if you have had a team member join or depart from MVP, please email the MVP Events Team .  

 

Travel Details  

 

Q: How do I book my travel? 

A: Flights and hotel rooms will be covered by MVP CORP for the event.

• Flight - Flights are to be booked with the clinic’s credit card by the traveler upon invitation and registration for the Summit. Please make sure the flight is coded back to CORP – Operations upon the submission of the expense report associated with the ticket purchased.
• Hotel Room - The MVP Events Team will book your hotel room reservations on your behalf based on the check-in and check-out dates submitted in your registration. You will not need to contact the hotel regarding bookings.  

 

Q: Can I rent a vehicle?

A: MVP attendees are encouraged to utilize their Uber vouchers provided for transportation from the airport to the hotel. A shuttle will be provided at the conference's end for airport departures. If an attendee chooses to rent a vehicle, please refer to the travel and expense policy on what is covered.

 

Q: Will parking be covered if I choose to drive and park my vehicle at the hotel.

A: Yes, parking at the hotel will be covered. Please utilize the self-park option provided by the hotel.

 

Q: Will I have my own room? Am I able to share a room? 

A: All attendees will have their own room at the summit. If you would like to share a room with another MVP team member you are welcome to. Please note this in your registration form in the comment box and we will ensure you are paired together. Please only request a shared room if both parties are aware and note this in their registration. 

 

 

Q: Am I able to use my personal travel number? 

A: You are welcome to use your personal travel number when booking your flight.  

 

Q: When should I expect to arrive and depart? 
A: MVP will cover flights to and from the Dallas Fortworth International Airport (DFW). You can arrive before or leave after the suggested dates and the flight will still be covered; however, the hotel will only be covered for the exact event dates. Encouraged arrival and departure times are as follows: 

• Airport: Dallas Fortworth (DFW) 
• Arrival: Sunday, November 17th – any time prior to 4pm 
• Departure: Tuesday, November 19th – any time after 2pm 

 

 

Q: What if I cannot find a flight for the day and time I’m supposed to arrive? 

A. Exceptions will be made for flights and hotels for hospitals flying into Dallas from the Alaska/PNW or any location with challenging travel hubs or logistics. Please send an email to the MVP Events Team. Please submit your requested arrival and departure day in the comments section of the registration if this applies to you.

 

 

Q: Am I able to extend my trip and arrive OR depart later than the listed event dates? 
A: Yes, flights will be covered before or after the suggested windows, however, MVP will only cover flights to and from the Dallas Fortworth Airport (DFW).  Hotel accommodations outside of the noted event dates will be the responsibility of the traveler. Transportation between the airport and hotel will only be provided and covered on the event start and end dates. 

 

Q: Is my spouse or family able to join me on this trip? 

A: Spouses and family members will not be included in the event activities, meal headcounts or travel reimbursements.  

  

Travel Expenses, Reimbursement & Payroll  

 

 

Q: Who is covering the expenses of this trip? 

A: Flights are to be booked with the clinic’s credit card for the M’Powered event. Please code all flight costs back to Operations (OPS).

• Hotel room costs will be covered by MVP.  
• Hotel incidentals will be covered by attendees.  

 

Q: How do I submit my travel expenses for reimbursement? 
A: Attendees will need to upload all their travel receipts into Concur for reimbursement following the event. When reporting an available expense, you will see a new field,

“Event Attending”. Please allocate all expenses to the ‘M’Powered Leaders Summit’. 

 

How do I apply for reimbursement if I used my personal credit card?

A: Team Members should submit reimbursement requests in Concur. See the linked document (below) for directions. Your location and department are setup to mirror Dayforce, you will not need to edit your location or department. The expense reimbursement reports must contain all required fields as well as an itemized receipt attached for every expense. All reimbursement requests are to be grouped together into one report and submitted – failure to do so will result in delayed payment until the reports are consolidated and approved. Please refer to the Travel Policy and Concur training documentation on MvetConnect for step-by-step guides on how to submit an expense report for reimbursement.  

 

If I am not in Concur currently, how do I get setup to file for reimbursement? 

A: Concur accounts are setup upon request. If you do not have a Concur account and require one, please place a Service Request in FreshService with the following link: 

  

Please utilize this link to request to setup Concur account! 

  

For a detailed guide on how to apply for reimbursement go to the Accounting & Finance page > Concur folder.   

 

 

Q: Will I be reimbursed for mileage to and from the event if I choose to drive? 

A: Mileage can be reimbursed via Concur for those traveling via personal vehicles. 

• MVP Travel Policy Verbiage - Any employee engaging in business using his/her personal vehicle will be eligible for business mileage reimbursement pursuant to the current IRS mileage rate, which updates frequently. Business mileage shall mean the travel an employee incurs beyond normal commute mileage (from home to the office and home again) on a normal workday.  Employees may request reimbursement for any business mileage incurred.  If an employee does not report to his/her primary work location during a business day, full mileage between home and the meeting location is reimbursable at the IRS mileage rate, less normal commute miles.
• Please utilize this link to view the full policy – Full Travel & Expense Policy

 

 

Q: Will I be paid to attend? How will payroll work? 

A: Hourly team members will be compensated for their attendance at mandatory M’Powered event sessions. The Event Team will provide all attendees with a Payroll Team spreadsheet for hourly team members to record and submit event attendance time closer to the event. Processed hours will be provided directly to team members' timesheets within Dayforce. Salary team members will receive their regular pay and are not paid for additional travel time associated with the summit. For all attendees - If a personal credit card is used for expenses related to travel, such as flights or travel meals, attendees can request reimbursement in Concur. Please make sure all of these expenses are consolidated onto one report before requesting reimbursement.

 

MISC Details  

 

Q: Will a nursing mother’s room be provided at the event?

A: Yes, a nursing mothers room will be provided for the duration of the event. If a fridge is required in your room, please make sure to request this during the registration process.

 

Q: Why do I need to provide my Employee ID number? 

A: Your employee ID number helps both the payroll team and the M’Powered planning team to ensure you are being appropriately tracked for attendance. With differing full and shortened names, maiden names, etc. – we like to triple confirm you are in the system correctly. Your Employee ID number can be found in your ‘Profile’ within Dayforce. 

 

Q: When will I receive more information such as the agenda and what I need to pack? 

A: Additional event information including event agendas, dress code details, auto transportation recommendations, etc. will be circulated in the weeks prior to the event. If you have a specific question in the interim, please reach out to the MVP Events Team.  

 

Q: Where do I go for help if my questions aren’t answered here? 

A: If you have any questions regarding the M’Powered events please reach out to the MVP Events Team.