Frequently Asked Questions
A: Transportation will not be provided at this event.
A: Bring your Sutter Health ID and wear business casual clothing. We kindly ask you do not wear jeans.
A: No, attendees will not be assigned to specific tables for the event.
A: Please be advised that the venue does not offer a bag check or coat check service. We encourage all attendees to plan accordingly and bring only what they can comfortably carry throughout the event. Please note that backpacks are not permitted.
If you’re traveling a long distance to Sacramento—or from outside of California—please see the information provided in the “Reimbursement for Travel- Related Expenses” section below.
REIMBURSEMENT FOR TRAVEL-RELATED EXPENSES
A: Yes, if you drive to the event, you can be reimbursed for mileage, parking fees and bridge toll costs, under our Reimbursement of Business Expenses Policy. When calculating mileage, we will reimburse you for the round-trip mileage you drove from home to the Hilton San Francisco Union Square minus the number of miles in your typical daily commute. For example, if your normal round-trip mileage to work is 25 miles—and you drive 75 miles round-trip to the convention center—you would be eligible to be reimbursed for 50 miles. To receive reimbursement, you must create and submit an expense report through Workday, which your manager will need to approve.
A: In our Reimbursement of Business Expenses Policy, it states: “In general, hotel/lodging is not provided for a same-day event”—an event that begins and ends on the same day. However, if you are traveling a long distance (at least 50 miles one way), including from out of state, and it is reasonable to need to travel the day before or after the event for your session time, please ask your supervisor/manager about staying overnight in Sacramento. With your supervisor’s approval, you can be reimbursed for overnight lodging, if you get approval before you incur the expense. See the next question below, for details on how to book lodging.
A: Yes, please visit this Sutter Business Travel page on the MySutter intranet. (You must be connected to the Sutter server to view this page.) Open either the Quick Reference Guide or the Business Travel Guide Slide Presentation and follow the steps listed to book travel for airfare, hotel, and/or car rental. If you need help accessing the travel site or setting up your travel profile, please send an email to travel@sutterhealth.org for assistance. Pre-approval from your supervisor/manager is required.
When booking through this site, your airfare is paid through Sutter’s corporate account, but hotel lodging or car rental will require you to put a personal credit card on file. For reimbursement for expenses paid out of pocket, please follow the Reimbursement of Business Expenses Policy, and submit an expense report in Workday.